Mastering ‘Kindly’ and ‘Please’: Adverbs of Politeness
Understanding how to use adverbs of politeness, such as ‘kindly’ and ‘please,’ is essential for effective communication in English. These adverbs play a crucial role in softening requests, making suggestions more approachable, and conveying respect. Mastering their usage can significantly enhance your ability to communicate politely and professionally, avoiding misunderstandings and fostering positive interactions. This article provides a comprehensive guide to adverbs of politeness, including their definitions, structural rules, usage examples, and common mistakes to avoid. This guide is beneficial for English language learners, business professionals, and anyone looking to improve their communication skills.
Table of Contents
- Introduction
- Definition of Adverbs of Politeness
- Structural Breakdown
- Types and Categories
- Examples of Adverbs of Politeness
- Usage Rules
- Common Mistakes
- Practice Exercises
- Advanced Topics
- FAQ
- Conclusion
Introduction
In the realm of English grammar, adverbs of politeness hold a unique and important position. These adverbs are not merely stylistic additions; they are fundamental tools for navigating social interactions with grace and respect. By understanding and correctly employing adverbs like ‘please,’ ‘kindly,’ ‘graciously,’ and ‘if you would,’ we can transform direct commands or requests into courteous suggestions that foster positive communication. This article will explore the multifaceted nature of adverbs of politeness, providing a deep dive into their definition, structural rules, various usages, and common pitfalls. Whether you are an ESL student, a professional aiming to refine your communication skills, or simply someone interested in the nuances of the English language, this guide will equip you with the knowledge and confidence to use adverbs of politeness effectively.
Definition of Adverbs of Politeness
Adverbs of politeness are words or phrases that soften a command, request, or suggestion, making it more courteous and less demanding. These adverbs help to create a respectful and considerate tone, which is particularly important in formal or professional settings. They function by mitigating the potentially harsh or direct nature of an imperative or statement.
Classification
Adverbs of politeness can be classified as either single-word adverbs or adverbial phrases. Single-word adverbs include words like ‘please’ and ‘kindly.’ Adverbial phrases, on the other hand, consist of multiple words that function together as an adverb, such as ‘if you would’ or ‘would you kindly.’
Function
The primary function of adverbs of politeness is to add a layer of courtesy to an utterance. They signal respect to the listener or reader and indicate that the speaker or writer is mindful of their feelings. By using these adverbs, you can avoid sounding demanding or bossy, which can help to build rapport and maintain positive relationships.
Contexts
Adverbs of politeness are appropriate in a wide range of contexts, including:
- Formal communication: Business emails, official letters, and presentations
- Professional settings: Interactions with colleagues, clients, and superiors
- Customer service: Addressing customers with respect and consideration
- Personal interactions: Making requests of friends, family members, or acquaintances
Structural Breakdown
Understanding the structural placement of adverbs of politeness is crucial for using them correctly. Their position in a sentence can sometimes affect the overall tone and effectiveness of the message. Let’s examine the common structural patterns.
Placement of ‘Please’
The adverb ‘please’ can be placed at the beginning, middle, or end of a sentence. The choice of placement can subtly alter the emphasis of the request.
- Beginning: “Please, close the door.” (Emphasizes the politeness of the request)
- Middle: “Could you please close the door?” (Embedded in a question, softening the request)
- End: “Close the door, please.” (Slightly more informal but still polite)
Placement of ‘Kindly’
‘Kindly’ is generally placed before the verb it modifies. It is often used in formal or written communication.
- “Kindly submit your application by Friday.”
- “We kindly request your presence at the meeting.”
Adverbial Phrases
Adverbial phrases like ‘if you would’ or ‘would you kindly’ usually begin the request or are integrated into a question.
- “If you would, please submit your report by tomorrow.”
- “Would you kindly forward me the document?”
Types and Categories
While ‘please’ and ‘kindly’ are the most common adverbs of politeness, there are other words and phrases that can serve a similar function. These can be categorized based on their level of formality and specific usage.
Common Adverbs of Politeness
- Please: The most versatile and widely used adverb of politeness.
- Kindly: More formal than ‘please,’ often used in written communication.
- Graciously: Highly formal, suggesting a willingness to be helpful.
Adverbial Phrases of Politeness
- If you would: A polite way to introduce a request.
- Would you kindly: A very polite and somewhat formal way to make a request.
- If you could: Similar to ‘if you would,’ but perhaps slightly more tentative.
- I would appreciate it if you would: A more elaborate and formal way to express a request.
Modal Auxiliary Verbs
Modal auxiliary verbs like ‘could,’ ‘would,’ and ‘may’ can also be used to soften requests and suggestions.
- “Could you help me with this?”
- “Would you mind closing the window?”
- “May I ask you a question?”
Examples of Adverbs of Politeness
To fully understand how adverbs of politeness are used, let’s look at a variety of examples. These examples are categorized by the specific adverb or phrase used, demonstrating the nuances of each.
‘Please’ Examples
The following table illustrates the diverse usage of the adverb ‘please’ in various contexts. Notice how its placement can affect the tone and emphasis of the request.
| Sentence | Context |
|---|---|
| Please, take a seat. | Offering someone a seat. |
| Could you please pass the salt? | Requesting something at the dinner table. |
| Fill out this form, please. | Requesting someone to complete a form. |
| Please be quiet during the performance. | Requesting silence in a public setting. |
| Please consider my application. | In a cover letter or email. |
| Please let me know if you have any questions. | Offering assistance. |
| Please accept my apologies. | Expressing remorse. |
| Please RSVP by Friday. | Requesting a response to an invitation. |
| Please review the attached document. | Requesting someone to review a document. |
| Please confirm your attendance. | Confirming attendance at an event. |
| Please hold. | Used on the phone while transferring a call. |
| Please wait here. | Directing someone to wait in a specific location. |
| Please enter your password. | Requesting input in a digital interface. |
| Please drive carefully. | Wishing someone safe travels. |
| Please come in. | Inviting someone to enter a room. |
| Please call me back. | Requesting a return phone call. |
| Please forgive me. | Asking for forgiveness. |
| Please try again. | Encouraging someone to retry. |
| Please be patient. | Requesting patience. |
| Please take care. | Wishing someone well. |
| Please do not disturb. | Requesting no interruptions. |
| Please keep this confidential. | Requesting secrecy. |
| Please contact us for more information. | Inviting further inquiries. |
| Please subscribe to our newsletter. | Encouraging newsletter sign-ups. |
| Please share your feedback. | Requesting opinions or comments. |
‘Kindly’ Examples
‘Kindly’ is often used in formal requests, especially in written communication. The following table illustrates this usage.
| Sentence | Context |
|---|---|
| Kindly submit your report by the end of the day. | Requesting a report in a business setting. |
| Kindly review the attached documents. | Asking someone to read documents carefully. |
| Kindly respond to this email at your earliest convenience. | Requesting a prompt email response. |
| Kindly ensure that all doors are locked before leaving. | Giving instructions for security. |
| Kindly refrain from smoking in this area. | Enforcing a no-smoking policy. |
| Kindly provide the necessary information. | Requesting specific details. |
| Kindly acknowledge receipt of this message. | Confirming delivery of a message. |
| Kindly direct your complaints to customer service. | Directing inquiries to the appropriate department. |
| Kindly note the changes to the schedule. | Drawing attention to alterations. |
| Kindly advise us of your decision. | Requesting notification of a decision. |
| Kindly forward this email to the relevant department. | Requesting email forwarding. |
| Kindly follow the instructions provided. | Ensuring adherence to guidelines. |
| Kindly disregard the previous message. | Nullifying a previous communication. |
| Kindly update your profile information. | Requesting profile updates. |
| Kindly confirm your reservation. | Ensuring reservation confirmation. |
| Kindly return the signed document. | Requesting document return. |
| Kindly inform us of any changes. | Seeking notification of alterations. |
| Kindly handle this matter with care. | Advising careful attention. |
| Kindly keep me informed of the progress. | Requesting updates on progress. |
| Kindly make the necessary arrangements. | Delegating tasks. |
| Kindly provide feedback on this proposal. | Requesting feedback. |
| Kindly assist us in resolving this issue. | Seeking help. |
| Kindly consider the above-mentioned points. | Encouraging thoughtful consideration. |
| Kindly ensure compliance with the regulations. | Ensuring adherence to regulations. |
‘If you would’ Examples
The phrase ‘if you would’ is a polite way to introduce a request, often used in both spoken and written communication.
| Sentence | Context |
|---|---|
| If you would, please close the window. | Requesting someone to close a window. |
| If you would, submit your application online. | Guiding someone to submit an application. |
| If you would, review the contract before signing. | Advising careful review. |
| If you would, take a seat while you wait. | Offering a seat to someone. |
| If you would, please provide your contact information. | Requesting contact details. |
| If you would, complete the survey at your convenience. | Requesting survey completion. |
| If you would, share your thoughts on the matter. | Inviting opinions. |
| If you would, consider our proposal carefully. | Encouraging thoughtful consideration. |
| If you would, please let us know your decision soon. | Requesting a prompt decision. |
| If you would, direct any questions to our support team. | Directing inquiries to support. |
| If you would, please confirm your attendance by Friday. | Confirming attendance at an event. |
| If you would, submit your expenses report this week. | Requesting expense reports. |
| If you would, update your password for security reasons. | Requesting security updates. |
| If you would, share your feedback on the training session. | Requesting training feedback. |
| If you would, please review the new policy document. | Requesting policy review. |
| If you would, please provide your identification at the desk. | Requesting ID at a reception. |
| If you would, participate in the upcoming workshop. | Inviting participation in a workshop. |
| If you would, please consider donating to our cause. | Encouraging donations. |
| If you would, please take a moment to rate our service. | Requesting service ratings. |
| If you would, please subscribe to our channel. | Encouraging channel subscriptions. |
‘Would you kindly’ Examples
The phrase ‘would you kindly’ is a very polite and formal way to make a request. It is often used in situations where a high degree of respect is required.
| Sentence | Context |
|---|---|
| Would you kindly pass me the salt? | Requesting something at the dinner table in a formal setting. |
| Would you kindly complete this form for us? | Requesting someone to fill out a form politely. |
| Would you kindly ensure all the lights are switched off? | Giving instructions for energy conservation. |
| Would you kindly forward the documents to my attention? | Requesting document forwarding. |
| Would you kindly refrain from making noise? | Requesting silence politely. |
| Would you kindly take a seat, sir? | Offering a seat to a gentleman respectfully. |
| Would you kindly provide feedback on this draft? | Requesting feedback on a draft document. |
| Would you kindly acknowledge receipt of this email? | Requesting confirmation of email receipt. |
| Would you kindly update your contact details? | Requesting to update contact information. |
| Would you kindly review the attached report? | Asking someone to review a report. |
| Would you kindly confirm your reservation details? | Requesting to confirm reservation details. |
| Would you kindly submit your application before the deadline? | Requesting to submit an application. |
| Would you kindly provide the necessary documentation? | Requesting to provide documentation. |
| Would you kindly assist us in resolving this matter? | Seeking assistance in resolving an issue. |
| Would you kindly keep this information confidential? | Requesting confidentially. |
| Would you kindly inform us of any changes promptly? | Requesting to be informed about changes. |
| Would you kindly handle this with the utmost care? | Requesting careful handling. |
| Would you kindly consider our proposal? | Requesting consideration of a proposal. |
| Would you kindly prioritize this task? | Requesting prioritization of a task. |
| Would you kindly adhere to the guidelines? | Requesting adherence to guidelines. |
Usage Rules
Using adverbs of politeness correctly involves understanding certain rules and considerations. These rules help ensure that your communication is not only polite but also effective.
Formality
Consider the level of formality required by the situation. ‘Kindly’ and ‘would you kindly’ are generally more formal than ‘please.’ Choose the adverb that is most appropriate for the context.
Emphasis
The placement of ‘please’ can affect the emphasis of the request. Placing it at the beginning or end of the sentence can make the request sound more or less direct.
Clarity
Ensure that the use of an adverb of politeness does not obscure the meaning of the sentence. The request should still be clear and easy to understand.
Overuse
Avoid overusing adverbs of politeness, as this can make your communication sound insincere or even sarcastic. Use them judiciously to maintain a natural and respectful tone.
Cultural Sensitivity
Be aware that the perception of politeness can vary across cultures. What is considered polite in one culture may be seen as overly formal or even offensive in another. Adapt your language accordingly.
Common Mistakes
Even experienced English speakers sometimes make mistakes when using adverbs of politeness. Understanding these common errors can help you avoid them.
Incorrect Placement
Placing ‘kindly’ after the verb it modifies is a common mistake. ‘Kindly’ should generally precede the verb.
- Incorrect: “Submit kindly your report.”
- Correct: “Kindly submit your report.”
Overuse of ‘Kindly’
Using ‘kindly’ too frequently can make your communication sound overly formal or even passive-aggressive.
- Incorrect: “Kindly do this, kindly do that, kindly do everything.”
- Correct: “Please complete these tasks: submit the report, review the document, and respond to the email.”
Using ‘Please’ in Demanding Situations
Using ‘please’ sarcastically in a demanding tone defeats the purpose of politeness.
- Incorrect: “(In an angry tone) Give me that report, please!”
- Correct: “Could you please provide the report when you have a moment?”
Misunderstanding Formality
Using highly formal language in informal situations can sound out of place.
- Incorrect: “(To a friend) Would you kindly pass the remote control?”
- Correct: “(To a friend) Could you pass the remote, please?”
Practice Exercises
Test your understanding of adverbs of politeness with the following exercises. Choose the correct or most appropriate adverb of politeness to complete each sentence.
Exercise 1: Choosing the Correct Adverb
Select the most appropriate adverb of politeness (‘please’ or ‘kindly’) for each sentence.
| Question | Answer |
|---|---|
| _______ close the door. | Please |
| _______ submit your application online. | Kindly |
| Could you _______ help me with this? | Please |
| _______ review the attached document. | Kindly |
| _______ be quiet during the performance. | Please |
| _______ respond to this email as soon as possible. | Kindly |
| _______ take a seat. | Please |
| _______ ensure that all doors are locked. | Kindly |
| _______ let me know if you have any questions. | Please |
| _______ provide your feedback on the project. | Kindly |
Exercise 2: Sentence Completion
Complete the following sentences using an appropriate adverb or adverbial phrase of politeness.
| Question | Answer |
|---|---|
| _______, pass me the sugar. | Please |
| _______ submit your reports by Friday. | Kindly |
| _______ you close the window? | Could |
| _______ forward this email to the marketing department. | Kindly |
| _______ let me know your decision. | Please |
| _______ take a moment to complete this survey. | Please |
| _______ ensure that all equipment is turned off. | Kindly |
| _______ provide your identification at the front desk. | Please |
| _______ review the contract carefully before signing. | Kindly |
| _______ inform us of any changes to your schedule. | Please |
Exercise 3: Rewriting for Politeness
Rewrite the following sentences to make them more polite using adverbs or adverbial phrases of politeness.
| Question | Answer |
|---|---|
| Send me the report. | Please send me the report. / Kindly send me the report. |
| Do this immediately. | Please do this as soon as possible. |
| Tell me your decision. | Please let me know your decision. |
| Give me your feedback. | Please provide your feedback. |
| Answer the questions. | Please answer the questions. |
| Confirm your attendance. | Please confirm your attendance. |
| Update your profile. | Please update your profile. |
| Review the document. | Please review the document. |
| Submit your application. | Please submit your application. / Kindly submit your application. |
| Contact us. | Please contact us. |
Advanced Topics
For advanced learners, there are more nuanced aspects of adverbs of politeness to consider. These include the use of indirect requests and the subtle art of conveying politeness in different cultural contexts.
Indirect Requests
Indirect requests are a way of making a request without explicitly stating it. This can be more polite than a direct command, especially in certain social situations.
- Direct: “Close the window.”
- Indirect: “Would you mind closing the window?”
Cultural Nuances
Politeness norms vary significantly across cultures. In some cultures, directness is valued, while in others, indirectness and humility are considered more polite. Researching and understanding these cultural differences can help you communicate more effectively and avoid misunderstandings.
Blending Politeness Strategies
Skilled communicators often blend politeness strategies, combining adverbs of politeness with other linguistic devices to create a nuanced and considerate tone. For instance, using modal verbs like ‘could’ or ‘would’ in conjunction with ‘please’ can soften a request even further.
- “Could you please review this document when you have a moment?”
- “Would you kindly provide your feedback on this proposal?”
This blending of strategies showcases a high level of linguistic sophistication and adaptability, allowing the speaker or writer to tailor their communication style to the specific context and audience. Moreover, incorporating expressions of gratitude, such as “Thank you in advance for your assistance,” can further enhance the sense of politeness and appreciation.
FAQ
Here are some frequently asked questions about adverbs of politeness.
- What is the difference between ‘please’ and ‘kindly’?
‘Please’ is a versatile and widely used adverb of politeness suitable for most situations. ‘Kindly’ is more formal and often used in written communication or when addressing someone with respect. ‘Kindly’ can also, in some contexts, convey impatience, so it’s important to be aware of the tone.
- Where should I place ‘please’ in a sentence?
‘Please’ can be placed at the beginning, middle, or end of a sentence. Placing it at the beginning emphasizes politeness, while placing it at the end is slightly more informal. In the middle, it often softens a question.
- Is it possible to overuse adverbs of politeness?
Yes, overusing adverbs of politeness can make your communication sound insincere or even sarcastic. Use them judiciously to maintain a natural and respectful tone.
- How can I make a request even more polite?
You can make a request more polite by using modal auxiliary verbs like ‘could’ or ‘would,’ or by using indirect requests. For example, “Could you please close the window?” is more polite than “Close the window.”
- Are adverbs of politeness important in professional communication?
Yes, adverbs of politeness are crucial in professional communication as they help to create a respectful and considerate tone, which is essential for building positive relationships with colleagues, clients, and superiors.
- Can the meaning of ‘kindly’ change depending on the tone of voice?
Yes, the meaning of ‘kindly’ can change depending on the tone of voice. If said in a sharp or impatient tone, it can come across as sarcastic or demanding rather than polite.
- Are there any cultural differences in using adverbs of politeness?
Yes, politeness norms vary across cultures. Directness is valued in some cultures, while indirectness and humility are considered more polite in others. It’s important to be aware of these differences to avoid misunderstandings.
- What are some alternatives to ‘please’ and ‘kindly’?
Alternatives to ‘please’ and ‘kindly’ include phrases like ‘if you would,’ ‘would you mind,’ ‘I would appreciate it if you would,’ and using modal verbs such as ‘could’ and ‘would’ to soften requests.
Conclusion
Adverbs of politeness are essential tools for effective and respectful communication in English. By understanding their definitions, structural rules, and various usages, you can significantly enhance your ability to convey courtesy and consideration in both formal and informal settings. Remember to consider the context, audience, and cultural nuances when choosing and using these adverbs. Mastering the art of politeness will not only improve your communication skills but also foster positive relationships and avoid potential misunderstandings. Keep practicing, and you’ll find that incorporating adverbs of politeness becomes a natural and valuable part of your communication repertoire.
